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First Christian Church (Disciples of Christ) FACILITY USE GUIDELINES 3501 Rogers Avenue
-- Introduction: First Christian Church
(Church) is pleased to allow the use of its facilities whenever scheduling
allows. The following Facility
Use Guidelines are designed to allow the maximum use of the facilities by
the membership of the Church with minimum
misuse. All Users are asked to respect and follow these Guidelines. Reservations: Members’ planned use of the
facilities will take priority over those of nonmembers. Reservations for the
use of the Church’s facilities will be made on a first come, first served
basis. Reservations should, whenever possible, be requested at least 30 days in
advance of the event. The facilities may not be reserved during a time
scheduled for worship, class or other official church function. Reservations
must be made through the Church office and a completed Use Request Form
provided. Reservations for use of the
facilities owned by the Church shall not constitute a contract or lease of any
type between the Church and User. The Church, at its sole discretion, may
revoke the permission for the use of its facilities in the event that an
official function of the Church must occur on the date or time of the scheduled
event with the User by providing notice of same to the User. It is understood
by the Church that the revocation of its permission for the scheduled use of
its facilities may cause inconvenience to the User, therefore, the Church will
take all reasonable actions to attempt to prevent scheduling conflicts. If a
conflict cannot be avoided and the User’s event must be canceled, the Church
will return all fees and deposits paid by the User. Weddings can not be scheduled under these Facility Use Guidelines and must be scheduled through the Altar Guild of the Church. Please call the office at 783-1139.
User’s Responsibilities: The person making the
reservations will be held responsible for clean up, damages and locking up the
facility. Keys must be picked up at the Church office prior to the event and
returned within 24 hours after the end of the event. Adult supervision of
persons under the age of 18 years is required at all times. All areas of the
facility must be left clean, all equipment and furnishings are returned to
their proper place, all lights are turned off at the end of each day’s use and
all exterior doors are locked any time the facility is not occupied. More
detailed discussion related to these topics is presented within other sections
of these Guidelines. Restricted Uses: • No smoking or tobacco uses of any kind. • No alcoholic beverages • No profanity • No unsupervised eating or drinking in any
classroom. • No outdoor sports equipment, including but not
limited to, soccer balls, footballs, hard balls, soft balls, bats, skateboards,
roller blades or roller skates. • No basketballs, volleyballs, etc., are to be
intentionally thrown against the walls, ceiling or windows of the facility • No furnishings or equipment removed from the
building • Emergency exit doors are to be used for exit
purposes only in the event of an emergency situation.
Heating and Cooling:
Page 2 All heating and
air-conditioning systems are to be set and operated only by Church staff. No exterior doors are to be propped open at
any time for any reason. Kitchen: Use of the kitchen requires
specific instruction of its proper operation and cleaning. If use of the
kitchen is desired, the User(s) must attend an instructional or video session
prior to use. Fees and Deposits: The Church is unable to
provide the use of its facilities for free. The cost of the facility, its
upkeep and associated utilities must be taken into consideration. Therefore,
usage fees and associated deposits to insure that proper use and care is
maintained are listed on the attached Exhibit “B”. User’s Custodial
Responsibilities: The basic philosophy is that
the facilities must be returned in a condition as good as or better than it was received by the User.
Sometimes the Church experiences some thoughtless action or inaction from
Users. Consequently, problems,
hardships and additional expense are created for the Church and its staff. Generally, these oversights
are things that could be avoided by attention to detail on the part of the
User. The User is expected to inspect the entire facility both upon arrival and
before departure. Upon this inspection, any condition that the User feels
should be noted to assure they will not be held responsible for correcting must
be provided in writing to the Church staffs before any refund of deposits, the
facilities will be re-inspected and conditions noted by the User will be
reviewed. In case of differing opinions, the decision of the Church staff will
be final. The entire deposit, less an amount equal to
one-hour of the custodial rate, will be returned to the User if the facilities
have been properly cared for, cleaned and the furnishings properly placed in
their storage areas. Refund of the
appropriate amount of deposit will be made by check issued by Church within 14
days. However, User will be charged for any damage to any part of the facility,
equipment and furnishings entrusted to the User as well as for any additional
cleaning required to bring the facilities back to their proper state of
cleanliness. Any additional cleaning will be performed at the custodial rate
shown in Exhibit “B”. The Church will provide all clean up services following
User’s event for the entire deposit amount if notified of that request in
advance of the event. In all instances, the User will be assessed a minimum of
one-hour of the custodial rate against the deposit amount as an administrative
fee for final inspection of the Church’s facilities after User’s event.
Additional information related to the User’s custodial responsibilities is
listed on the attached Exhibit “A”. Revocation of Use: Any activity by the User,
its attendees or invited guests, which is determined, at the sole discretion of
the Church, to be inconsistent or nonconforming with these Guidelines or other
understandings associated with the permission extended by the Church for the
use of its facilities, shall be cause to immediately revoke its permission for
use of its facilities to the User. In the event of this determination and
action, the User understands and agrees to immediately suspend all activities
and to vacate the facilities and premises of the Church, including its
attendees invited guests and to remove any property solely owned by the User. Indemnification: The First Christian Church,
its agents, servants, it employees and members shall be indemnified and saved
harmless against any claims of injury, actual or alleged together with all
costs, arising out of or from the use of its facilities by the User, their
guests and/or individuals participating in activities associated with the
permitted use.
EXHIBIT “A” page 3 User’s Custodial
Responsibilities: After use, the facilities
are to be cleaned and left ready for the next User. The Church’s custodial
equipment is available to the User for cleaning of the facilities. The position
that the facility was “left as clean as it was found” will not be acceptable. If
the User finds something wrong or the facilities unclean upon arrival and
Church staff are not available at that time, User must correctly clean after
their use and advise Church staff of the details. The following items are
intended to list the general obligations and expectations of the User: • The User is the responsible party accountable
for the facility use. This person will pay fees; oversee the clean up; perform
the inspections; oversee the replacement of equipment and furnishings in their
proper location; answer any questions of the Church staff and receive any deposit refunds. • Set definite appointments for all caterers and
delivery people for delivery and removal of equipment, food items and other
supplies. Insure that someone is on site to receive him or her. Do not leave
anything in the refrigerators or anywhere else in the facility; take everything
you brought with you. • Bring your own trash bags and sufficient linen
for cleaning. • Make sure that all trash is placed in the
dumpster located on the west side of the main parking lot. • Insure that equipment and rented property is
picked up promptly. • In setting up or taking down, please do not
drag anything across carpet or floors. • If the stage is used, User must be instructed
on extending and storing the stage prior to use. It must be returned to its
stored position at completion of User’s event. No food or drink is allowed
onstage. • Floors must be swept and mopped if necessary. • Restrooms must be cleaned. • Do not smoke in facilities! Make sure
that, if smoking is expected, proper receptacles are placed outside at the
entrances. Clean these receptacles and remove any butts or smoking materials
from grounds that have been discarded by your guests and dispose of them in the
dumpster located on the west side of the main parking lot. • After use, inspect the furnishings for
condition and return them to storage. Should any chair cushion be soiled,
please separate and report the number to the Church staff Should the carpet
become soiled and the cleaning materials available do not suitably clean the
area, please report the problem immediately to Church staff. • Lights are turned off at end of use. • All doors are properly locked.
EXHIBIT
“B” Fees
and Deposits
page 4 Requested Use MEMBER
Guest/Organization
Accessory
Uses: Donation
$500.00 Custodial
Hourly Rate (1)
$25.00 $25.00 Deposit N/A $300.00 Utilities $10.00
first hour $10.00
first hour $ 5.00 additional hour $ 5.00
additional hour Chalice Hall: Accessory
Uses: Donation
Unavailable Kitchen $ N/C Unavailable China/flatware $
N/C (2) Unavailable Punch
Bowl/Cups $
N/C (2) Unavailable Linens $
N/C Unavailable Custodial
Hourly Rate (1) $25.00
Unavailable Deposit $75.00
Unavailable Disciples Hall: Accessory
Uses: Donation $500 Utilities $10.00
first hour $10.00
first hour $ 5.00 additional hours $ 5.00
additional hours Kitchen $
N/C $150.00 Classrooms $
N/C $
N/C
Table/Chairs $
N/C $
N/C China/Flatware $
N/C $
N/C Punch
bowl/Cup $
N/C $
N/C Linens $
N/C $10.00 Piano $
N/C $
N/C Recreation
equipment $
N/C $
N/C Audio
system $
N/C By
Permission Only Custodial
hourly rate $25.00 $25.00 Deposit $75.00 $350.00/$500 with kitchen Administration Building: Accessory
Uses: Donation $150.00 Custodial
hourly rate $25.00 $25.00 Deposit $30.00 $125.00 Children’s Education Building: Accessory
Uses: Donation $150.00 Custodial
hourly rate $25.00 $25.00 Deposit $
N/A $125.00 Music Education Building: Official Use Only Official Use Only Other Identified Space Uses:
Page 5 __________________________________________$ $ __________________________________________$ $ __________________________________________$ $ _______________________________________$ $ $ ________________________________________$ $ Footnotes (1) In
all instances, the User will be assessed a minimum of one-hour of the indicated
custodial rate as an administrative fee for finally inspection of the facility
after User’s event. (2) Any breakage will be billed at actual cost for replacement (3) $50.00 maximum cost per day Adopted at the FCC (Church) Board Meeting of March 18,2002 |
